Administer & pay · payroll and HR administration for your Ukrainian staff

Payroll that an inspector can't fault — integrated with the systems you already run.

Ukrainian legislation changes without notice and is enforced retroactively. We run your Ukrainian payroll and HR administration on software built for Ukrainian law: every entry checked before it is booked, every HR order generated from the payroll data, reporting shaped to your management and integrated with SAP, 1C and your bank.

German-managed, in Kyiv since 2006

Wer wir sind

Contract in Ukraine or in the EU

APEX AV LLC · FossaTech EOOD, EU VAT, reverse charge

A person replies within one business day

EN · DE · UK · RU

Shell and international companies entering Ukraine

Clients include

Who this is for

Built for three situations

A foreign company's Ukrainian entity that is too small for its own HR manager and payroll accountant — where a secretary keeps time sheets and the accountant books whatever arrives.
A company with bonus schemes calculated by hand and undocumented.
A group that needs Ukrainian payroll data in its corporate SAP and consolidated reporting across entities.

The offer

What the service covers

Payroll accounting

The full cycle: data entry, salary, social and tax calculation, payment instructions and transfers, statutory and management reporting — one provider, no gaps between them.

Compliance firewall

The system refuses inconsistent entries — holiday against work schedule, overtime beyond the legal limit — before they become findings.

HR documents generated

Orders and primary HR documents produced automatically from the payroll data and your instructions, consistent with employee records, archived for the next audit.

Integrations and bonuses

SAP, Oracle, 1C, time-tracking and client bank feeds; your bonus formulas mirrored exactly, with reproducible results. Integration set-up is included and takes about a day.

HR administration outsourcing

Missing policies and procedures drafted to your business type and group rules; internal orders and reports prepared; compliant from the start for a fraction of an in-house team.

Group reporting

Multiple legal entities and employees with several contracts, consolidated at group and entity level, in the format your management already reads.

How it works

A launch that cannot surprise you

1 · Onboarding review under NDA

Only what payroll needs: contracts, schedules, current calculations — reviewed confidentially, documented.

2 · Three months replayed

We load three months of your history and recalculate it; our results are reconciled against your actual reports.

3 · One month in parallel

We run live alongside your current process for a full cycle.

4 · Go live

Only when the parallel month matches. Then monthly reporting, one invoice, a named contact.

Before you write

Questions companies ask first

Do you handle civil contracts, fringe benefits and group structures?

Yes. Civil contracts are processed like employment contracts; taxable benefits (cars, flats) are held in the employee profile and flow into the calculation; multiple legal entities and employees with several contracts are consolidated at group and entity level.

Why do payroll providers in Ukraine differ so much in price?

The market has three tiers: manual calculation from whatever the client sends, with no checks; software-based processing with basic reporting; and integrated systems with data validation, HR document generation and bank and ERP feeds. We are in the third tier; the price reflects what an inspection would otherwise cost.

Do you also do bookkeeping?

Accounting and tax accounting for small or dormant companies, yes. An operating business should have its own chief accountant; we integrate with them.

We are a Ukrainian company leaving 1C/BAS — is this for us?

The same platform serves Ukrainian companies moving off sanctioned software; that offer, with its pricing, lives at ukrpayroll.com.

Employ without an entity

Your people on our compliant contract — outstaffing, employer of record, permits for foreign staff.

Start up and stay compliant

The HR starter kit, a confidential compliance check, help after an inspection.

Get started

Get a payroll proposal — we reply within one business day

Headcount, entity yes or no, and the systems you run are enough. Marina comes back with the scope, the launch plan and the price — including a total-cost comparison for your case.