Start up · consulting, audit, infrastructure

Compliant from the first hire — and still compliant at the first audit.

Most foreign companies in Ukraine start small and leave HR and payroll formalities for later. The first government inspection arrives sooner than expected and turns small omissions into penalties and recovery work. We set the foundation on day one, audit what exists, fix what an inspector found, and provide the office, cars and people a first project needs.

Book a compliance check

or talk to Stefan →

German-owned and managed, in Ukraine since 2006

Who we are

Contract in Ukraine or in the EU

APEX AV LLC · FossaTech EOOD, EU VAT, reverse charge

A person replies within one business day

EN · DE · UK · RU

Energy, engineering, retail and hospitality

Sectors we hire for

Who this is for

Built for four situations

  • A company about to hire its first person in Ukraine, with or without an entity.
  • A company that has been running for a year or two on a chief accountant and no HR — typically first inspected in its third to fifth year.
  • A company that has just received inspection findings with deadlines.
  • A company whose first large order has outgrown its Ukrainian set-up.

The offer

Five things we do at the start — and after

HR starter kit

The minimum set of policies, procedures and documents a Ukrainian employer must have from day one — adapted to your business model and your group’s rules, with English translations and a half-day training for your local representative.

Compliance check, then audit

Step one is a confidential conversation and a ten-point self-check you complete privately — no documents leave your office. It ends with a risk indication and a scoped proposal. Step two, if you want it, is the full document and payroll audit under NDA, with a corrective-action list.

After an inspection

Findings with deadlines? We assess the risk, size the corrections, negotiate the corrective-action plan with the authority and execute it.

Labour-market and salary surveys

Ukrainian salary expectations move fast and loyalty is thin. Regular surveys and a pre-built talent pool for your critical roles, so a resignation is an inconvenience, not a crisis.

Business support and interim management

Office space, IT, leased cars, licensed sample imports, trade-fair representation, market surveys, outbound campaigns — and an interim manager to run your first big order. Since 2007.

Immigration and permit consulting

Foreign staff into Ukraine or Ukrainian staff abroad: the practical process often differs from the law as written. We advise before you commit.

The first-hire checklist

Ten things to have before the first payslip

The list we walk through in the compliance check. If any of these is missing, an inspector will find it.

  • Employment contract in the required form
  • Internal labour regulations
  • Staffing schedule
  • Job descriptions
  • Time-keeping
  • Payroll rules and bonus documentation
  • Sick-leave and holiday procedures
  • Health-and-safety instruction records
  • Personal-data consent
  • The statutory registrations

Before you write

Questions companies ask first

What does a compliance check involve?

A 30–45-minute conversation with Marina or Stefan and a ten-point checklist you go through yourself. You keep your documents; we give you a risk indication and, if useful, a proposal for a full audit under NDA. Nothing is shared until you decide to engage.

We already have a chief accountant — isn’t this covered?

Usually not. Accountants cover tax; HR documentation, orders and policies are a separate body of law that inspectors check separately, and it is where most findings come from.

Can you run the company locally until we found our own?

Yes — employment through us, business support for the infrastructure, and interim management for a defined period. Many clients move to their own entity only once the business justifies it.

Related

What usually comes next

Employ without an entity

Your people on our compliant contract — outstaffing, employer of record, permits for foreign staff.

Check if we can employ your hire →

Administer and pay

Payroll and HR administration on software built for Ukrainian law, integrated with SAP, 1C and your bank.

Get a payroll proposal →

Get started

Book a compliance check — we reply within one business day

Tell us where you are: first hire ahead, running without HR, or holding inspection findings. Stefan or Marina come back with a time for the conversation and the checklist.