Employ · outstaffing, employer of record, umbrella, contractors

Your people on our compliant contract — until your own company is ready, or for good.

ClarusApex employs your Ukrainian staff and your foreign specialists in Ukraine: employment contracts, permits, payroll, statutory reporting, bank accounts. You direct the work and keep full control; we carry the employer’s obligations. No Ukrainian entity needed.

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German-owned and managed, in Ukraine since 2006

Who we are

Contract in Ukraine or in the EU

APEX AV LLC · FossaTech EOOD, EU VAT, reverse charge

A person replies within one business day

EN · DE · UK · RU

Energy, engineering, retail and hospitality

Sectors we hire for

Who this is for

Built for three situations

  • A company with its first Ukrainian hires and no entity yet — or one that has decided not to found one.
  • A company bringing foreign engineers, managers or contractors into Ukraine who need work and residence permits from day one.
  • A company engaging Ukrainian specialists as independent contractors that wants the set-up controlled and compliant rather than left to the individual.

Three ways to employ

Ukrainian staff, foreign staff, contractors

Ukrainian staff — outstaffing / employer of record

We register and employ the people you choose on fixed-term employment or civil contracts and become the employer on record. Headcount stays off your books; labour disputes stay off your desk; replacements are fast.

Foreign staff — umbrella employment and permits

Foreign employees and contractors need a valid work and residence permit from day one; “three months without registration” is a myth that ends badly. We sponsor and obtain the permit, employ the person, run payroll and open the bank account — in short-term, medium-term and long-term variants.

Contractors — managed private entrepreneurs (FOP)

The cost-effective model for IT, trade representatives and consultants — if it is set up and controlled properly. We register the FOP under Ukraine’s simplified 5 % single-tax regime, open the dedicated bank account, invoice in English and Ukrainian, handle currency-control paperwork, tax reporting and archiving, and keep the arrangement defensible in your home tax jurisdiction.

What’s included

What we take off your plate

  • Employment or civil contracts, drafted and registered
  • Work and residence permits for foreign staff — sponsorship, application, renewal; family visas where regulations allow
  • Payroll, taxes and social contributions; sick leave, holidays, travel allowances; time sheets
  • Reporting to tax and social authorities; monthly reporting and one invoice to you
  • Bank account and card for the employee; tax number; registered residence address for foreigners
  • Health and safety instruction at the workplace; full HR documentation

Permits

Permit options for foreign staff

Contractor, short term

Temporary work permit in about two weeks, residence address, tax number, bank account, HR documentation.

Employee, medium term

Employment contract, work and residence permit, bank account, HR administration and payroll — for companies without their own HR and immigration department.

Long-term resident

Long-term work and residence permit, renewable; optional self-employment tax registration; family reunion and residency programme.

Why not do it yourself

Three risks of the do-it-yourself route

  • Ukrainian employment law favours the employee and is enforced formally; an HR set-up run by a secretary is found at the first inspection.
  • Freelancers and agency representatives are not your staff — they can take clients and know-how with them. Employed through us, they work for you only.
  • A contractor whose FOP you don’t control may be working for others in parallel, may not be deductible in your home country, and may be reclassified as your employee. Managed FOP fixes all three.

Before you write

Questions companies ask first

Who is the employer, legally?

ClarusApex — APEX AV LLC in Ukraine, or FossaTech EOOD in the EU if you prefer an EU contract. The employee works under your direction; we hold the contract and the obligations.

How fast can someone start?

Ukrainian staff: as soon as the contract is signed. Foreign contractors: a temporary permit typically within two weeks. Long-term permits take longer; we tell you the realistic timeline before you commit.

Do you also help individuals — foreigners without a sponsoring company?

Yes: work and residence permits for foreigners who want to live and work in Ukraine independently, including the long-term programme and self-employment registration.

Related

What usually comes next

Administer and pay

Payroll and HR administration on software built for Ukrainian law, integrated with SAP, 1C and your bank.

Get a payroll proposal →

Start up and stay compliant

The HR starter kit, a confidential compliance check, help after an inspection.

Book a compliance check →

Get started

Tell us who you want to employ — we reply within one business day

Nationality, role and start date are enough. Stefan comes back with the employment route, the permit timeline where one is needed, and what it costs.