Ukrainian Payroll Outsourcing

Integrated with SAP and 1C - Flexible Reporting an Bonus Calculations

Why Ukrainian Payroll Outsourcing?

One of the biggest challenges of the Ukrainian business environment is that legislation is often changing overnight and without a warning. To be able to follow the changes you will need to keep yourself updated and act fast to prevent mistakes that could lead to high penalties.

Clarus is a specialist in payroll, serving many international companies, we ensure 100% correct calculations, orders and reports in-time.

We set up your payroll rules in our payroll software and process the cycle from data entry through payroll, social security and tax calculations, pay direct transfers to statutory and management reporting. All inclusive such that you do not have to use multiple providers for your payroll processing needs.

Our payroll outsourcing services keep your business running smoothly. We take responsibility for a payroll headache ensuring your employees are paid on time, all social contributions and personal income taxes are calculated correctly. You can focus on expanding your business.

How to know when your payroll accounting needs help?

Your organization is too small to afford your own human resource manager and payroll accountant. Your secretary or managers are preparing timesheets and your accountant enters human resource related data into your accounting system without controls.

Your are processing manual bonus payment calculations without proper documentation and calculation methods. 

You need up to date system integration with your corporate SAP system and have regular needs to adjust your payroll reporting. 

Key Features

> Seamless System Integration

Seamlessly integrating our payroll accounting system with your HR systems, time-tracking, and different accounting systems such as SAP, Oracle, etc. ensures increased data accuracy. This also means being able to respond to employee queries and resolve issues faster.

> Flexible Bonus System Implementation

Our payroll accounting system mirrors the most complex bonus calculation methods with ease. Send us your calculation formulas and we mirror the calculation in our system. Full transparency with reproduceable results make your employees and audits happy.

> Compliance Firewall

Our intelligent system prevents the data entry of inconsistent or wrong data into the payroll calculation. 

Typical mistakes are conflicts between vacations and work schedules and obvious violations of work hour and overtime regulations.

> Human Resource Compliance Document Generation

We generate and store automatically human resource orders based on your instructions in consistency with employee records and settings.

Secure Launch Process

Transferring to external payroll accounting is a delicate process that requires extra ordinary care.  We are therefore running a secure launch process making sure that our payroll service starts without any disruptions or mistakes.

The process includes:

  1.  Free audit of HR and payroll status
  2. Uploading and processing of 3 months of prior payroll and HR transaction data and simulated payroll calculations against the actual client payroll reports.
  3. Parallel live processing of 1 month where we generate the payroll accounting in parallel to the client


Small Business

up to 99 employees
per employee
  • HR and Payroll Audit
  • Compliance Firewall
  • Bi-monthly payroll
  • SAP & 1C Integration
  • Client Bank Integration
  • Reporting System

Large Business

from 100 employees
per employee
  • HR and Payroll Audit
  • Compliance Firewall
  • Bi-monthly payroll
  • SAP & 1C Integration
  • Client Bank Integration
  • Reporting System
  • Group Consolidation

Are you looking to secure compliance by payroll outsourcing?

Frequently Asked Questions

We see payroll accounting as much more than simply calculating the amounts of salary, social funds and taxes to pay.

Payroll accounting in Ukraine is a complex process based on labor laws, very formalized human resource orders and tax and social fund rules.

ClarusApex follows a human resource management focused approach on payroll accounting. Our own in house developed payroll accounting system allows us tight control over compliance above and beyond the pure payroll calculation.

We provide accounting outsourcing and tax accounting services mainly for small or dormant companies.

Larger operational businesses should have their own chief accountant.

Yes, we are treating civil service contracts the same way as employment contracts. 

Additional taxable benefits are recorded by us in the employee profile based on client information and are automatically considered in the salary and tax calculation.

Our system can manage multiple group legal entities and employees within a company group with multiple employment contracts.

We are able to create consolidated reports on group and individual business levels.

Your SAP integration is included in our price. We need 1 day to setup our system on the basis of your database requirements.

The Ukrainian payroll accounting outsourcing market has basically 3 segments.

Segment 1: pure manual payroll calculation based on client information. No check on data entry or form errors. No advanced reporting. No client bank data feeds. Only salary pay slips, tax reports and payment instructions. You can buy such service at low costs but yuo need to be ready to accept high compliance risks and extra work for your staff.

Segment 2: Payroll accounting as part of an accounting outsourcing package.  We believe that statutory tax accountants are highly trained specialists in accounting but they are supposed to be specialists in human resource administration and related payroll accounting. 

Segment 3: Human resource administration based payroll accounting with proper IT system nd automated compliance control firewall. 

Here you have the guarantee that your data input into the payroll calculation is checked on errors and compliance risks before your payroll went out.

ClarusApex is a human resource focused company with a track record of successfully passed labor inspection and social funds audits at our clients.

Related News

Marina Korytnyuk
Marina Korytnyuk - HR Director

Payroll Accounting

Ukrainian payroll accounting is often under estimated by foreign legal entities and start-up businesses. 

Contact me here to go through our quick human resource and payroll accounting audit checklist.

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